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Repeat text entered in Microsoft Word

The company I work for relies on Microsoft Word templates to create all sorts of documents, from one-page letters to reports several hundred pages long. The templates allow us to ensure all the documents we send to clients and partners share a similar look and feel.

One of the most-used templates in our collection is a multipage letter that shows the date on the top of the first page, just under the company logo, as well as in the header of subsequent pages. Unfortunately, the letters are usually composed several days before they're sent, and the send date often … Read more

Blend portrait, landscape pages in Word docs

The company I work for creates very technical reports. Many of the Microsoft Word documents I edit are loaded with complicated tables, charts, and other figures. The pages frequently switch between portrait and landscape orientation, so I have to relocate the page number and remove the other header and footer information on the landscape page and then add it back to subsequent portrait pages.

You might think a sophisticated program like Word would make it easy to reformat a single landscape page and revert to the original formatting afterward, but it isn't.

In Word 2003, the steps required to … Read more

Beef up your bibliographies

Mac users have several good choices available when it comes to bibliography-management applications. Bookends is among the best, and its trial version certainly merits a look from anyone who spends much time working with large numbers of academic and technical citations. This app makes it easy to search for, download, and organize reference materials, as well as quickly create tightly formatted bibliographies in a variety of word processors--including excellent integration with Mellel and Word 2008.

You can search across and save documents from any standard source, from PubMed, JSTOR, and the Library of Congress to Amazon, Google Scholar, and even … Read more

Awesome PDF-editing tool

PDF files are a common format for most businesses today. However, altering and creating fresh PDFs remains a mystery for many people. PDFill PDF Tools hopes to make this process simpler with a number of options, but the busy interface may overwhelm less experienced users.

This freeware program has a cluttered interface that will take some studying and experimentation to master. However, all the elements serve a purpose, and many will look familiar to those who have used a word-processing program. The screen looks very much like Microsoft Word's display, with a ruler running down the side and familiar … Read more