Workers' Edge

Do you need Windows 7? If you're happy with your current PC—whether it runs Vista, XP, or some other operating system—probably not. But if you're in the market for a new system, there's a lot to like about Windows 7, particularly in the look-and-feel department.

You can read all about Win7's new features on Microsoft's official Windows 7 site. But some of my favorites are the subtle interface tweaks that can be easy to miss.

Starting with the basics
I like to keep the Windows desktop free of icons, so the first change I make to any new Windows setup is to right-click the desktop, choose View, and uncheck Show Desktop Icons. Windows 7 gives me a reason to keep those icons in view. Move your mouse to the far right end of Windows 7's taskbar to "Peek" through all open windows to the desktop.

Windows 7 also lets you "Shake" a window to hide all other open windows and shake it again to get them back. Or "Snap" a window to the top, bottom, left, or right side of the screen to fill that portion of the screen, which is great for comparing files or folders.

The Notification area gets a facelift in Windows 7. To open the new-look Notification Area Icon Control Panel applet, right-click the Start button, choose Properties > Notification Area > Customize. The options to hide icons, always show them, or show only notifications are the same as in Vista, but the interface is slicked up a bit.

The Notification Area Icons options have a new look in Windows 7.

(Credit: Microsoft)

A new icon in Windows 7's Notification area is the Action Center, which centralizes all pending system alerts. Hovering over the Action Center's flag icon displays the number of messages in the queue. The How-To Geek explains how to customize Action Center messages and also provides instructions for disabling the feature.

Jump to a recent file or open window
Previous versions of Windows have offered ways to return to files, folders, and applications that were opened recently. Two new methods in Windows 7 are Jump Lists, which appear when you right-click a taskbar icon, and Aero Peek, which previews files when you over their taskbar thumbnails.

A new look for some old favorites
I've been using Paint and WordPad for so long the programs—both of which have been baked into Windows for years—feel like old friends. I was delighted to see that the versions of these apps in Windows 7 sport ribbons similar to those in Office 2007 programs. Of course, not everyone likes the ribbon interface, but I think it's easier to access the items I use most.

Frankly, I'm just glad Microsoft hasn't remove these Windows stalwarts the way it jettisoned Windows Mail, Photo Gallery, Movie Maker, and other formerly-built-in components to create the separate Windows Live Essentials.

Getting a feel for the Windows 7 interface
Perhaps the most impressive interface tweak in Windows 7 is apparent only to touchscreen users. Any iPhone user will appreciate the ability to control screen elements by using your fingertips to drag and tap elements on the display. CNET Senior Associate Editor Seth Rosenblatt gives a video demo of Win7's touch features.

But touch will be a novelty until significant numbers of PCs with touchscreens arrive. As Ina Fried explains in her Beyond Binary blog, consumers have balked at the added price of touch-enabled systems. However, as the price of touchscreens drops and software arrives that takes advantage of the feature, you may find yourself spending less time clutching your mouse.

My previous post described how to add information to and otherwise customize Windows' Welcome screen. But maybe you just want to get your PC going without having to log into an account. You can bypass Windows' log-on screen by changing settings in the Windows Registry, as described in a tutorial on the Computer Performance site, but I find it much simpler to use a free Windows-tweaking utility to do the same thing.

The program I used to customize the Windows Welcome screen—TweakNow PowerPack 2009—is the same tool I used to disable the log-on screen on my Vista laptop. Click Windows Secret in the utility's left pane and choose User Accounts. Click "Enable auto log-on," select the account you want to log into automatically, enter the account's password and domain name (if necessary), and click Save. The next time you start the PC, Windows will start and open that account automatically.

Set Windows to start logged into a specific account—without having to enter a password—via this setting in TweakNow PowerPack 2009.

(Credit: TweakNow)

TweakNow PowerPack 2009 works with XP, Vista, and Windows 7, but I tested it only with Vista. I didn't need to download the program to my XP test machine because that system already has Tweak UI, Microsoft's free XP-reconfiguration utility that lacks a Vista version.

To set XP to start a specific account without requiring a log-on, open Tweak UI and click Logon > Autologon in the left pane, check "Log on automatically at system startup" in the right window, enter the account's user name and domain (if necessary), and click the Set Password button.

The free Tweak UI utility makes it easy to start Windows without having to log into an account.

(Credit: Microsoft)

In the Set Autologon Password dialog box, enter the account's password in each of the two text boxes and click OK.

Add the account's password twice and click OK to start Windows without having to log in.

(Credit: Microsoft)

Why bypassing the Windows log-on is dangerous
Setting Windows to open an administrator account automatically is risky, period. Even starting a standard account without requiring a password is dangerous, though less so. There are many very good reasons why Windows accounts are password-protected, and far fewer good reasons for doing without passwords.

That's why I recommend against allowing automatic log-ons in general. But far be it from me to tell you how to use your PC, so if you want to save a few seconds each time you start your system—and you're not worried about somebody doing serious mischief after gaining easy access to your account—it's okay by me.

Creating a custom Windows log-on screen has never been faster or simpler. Two free utilities let you do more than replace the boring Windows default start background with a picture of your pet hamsters, though you can do that, too.

Add system info to Windows' start-up sequence
In a post earlier this month, I described the beta version of the free TweakNow PowerPack 2009 utility that makes it easy to view system information, maintain Windows, and customize the OS' interface. As that post stated, I encountered a couple of rough edges in the beta version I looked at, but that's to be expected in a beta.

One TweakNow feature I took advantage of right away was the program's ability to add a "legal disclaimer" screen to Windows start-up. One practical application of this feature is to add information about the system to the screen's text box, which can make life a lot easier for you or for whoever has to maintain the machine.

Suppose you need to find out what type of memory your PC uses, what type of processor it runs, its current version of Windows, or even the toll-free support number of its vendor. It's not always easy to find all this information, which resides in various locations on your system. Utilities such as TweakNow can help you collect this type of data, but you'll still find yourself clicking around their various nooks and crannies to unearth what you need.

You could create an image containing this information and make it your Windows Desktop, but adding system information to a screen that appears early in the Windows start-up sequence not only saves you time rummaging around Windows settings, it also lets you get the info off a machine without having to fully load Windows. This is a capability a lot of IT staffers will likely appreciate, but anyone who maintains multiple PCs could find it a time-saver.

The system information I needed was available in various other TweakNow screens, but it was much easier for me to copy the main System Information screen, paste the data into the text box in the TweakNow Legal Notice dialog (click Windows Secret > User Accounts > Miscellaneous), and edit it there. I added the toll-free support number of the PC's vendor, just in case.

Add system information to the Windows log-on screen via the free TweakNow PowerPack 2009 utility.

(Credit: TweakNow)

Place text in a custom welcome-screen image
If you're one of the many people who simply want Windows to load quickly, you won't be happy having to click through yet another screen before you can start your workday. Stardocks offers two free programs that let you create your own welcome screen, complete with any text you want ready access to.

LogonStudio Vista and LogonStudio XP can replace the default welcome/log-on screen with a more visually exciting image from a free online library, or you can create your own welcome image.

Stardock's LogonStudio Vista makes replacing the default Windows welcome screen as easy as 1-2-3.

(Credit: Stardock)

To test the program, I opened an image in Paint, added a text box containing information about the system, and then loaded the image using LogonStudio's Create and Upload options.

Place a text box holding system information into your custom welcome screen via Stardocks' free LogonStudio utility.

(Credit: Dennis O'Reilly)

Frankly, I was more pleased with the presentation of the information in TweakNow's "Legal Disclaimer" screen than in LogonStudio's custom welcome screen. But if you want to avoid an extra start-up click and don't mind taking the time to create a custom welcome screen, it doesn't get much easier than using LogonStudio.

The browser wars are heating up again. Microsoft's touting the improved performance and security of Internet Explorer 8, dozens of new Firefox extensions are released every day, and, according to Apple, Safari 4 will be even faster than its speedy predecessor. Meanwhile, Opera just keeps chugging along at version 9.64, with version 10 beta 3 now available.

Just a few weeks ago, Google announced its plans to create an operating system based on Chrome. Considering that the browser itself is barely a year old, such plans may be premature. Then again, maybe not. But for right now, I'll keep looking for ways to make the Chrome browser more useful.

Last June, I described ways to change Chrome's default settings. Here's a look at ways to revamp the browser's interface and access some of its useful hidden features.

... Read more

I usually apply all the Windows updates that Microsoft labels as "Critical" or "Important." However, since Windows patches sometimes cause problems of their own, I often wait a week or more to install those that I determine I don't need right away.

If you have Automatic Updates set to download and install updates automatically, you won't see any Windows Update alerts in the notification area of the taskbar (the area near the clock) or anywhere else. Likewise, if you've disabled Automatic Updates, you won't be prompted to view or download anything, though you may see an icon warning you that you've deactivated Automatic Updates.

To turn off the warning icon, open the Security Center Control Panel applet in XP or Vista, click Change the way Security Center alerts me, and choose Don't notify me and don't display the icon (not recommended).

The safer course is to use either the second AU option—which downloads updates but alerts you before installing them—or the third option—which alerts you that updates are available for download and installation. These two options will generate the AU alert icon in the system tray.

Choosing either Automatic Updates option two (download but don't install) or three (alert before downloading or installing) generates an alert icon in the taskbar's notification area.

(Credit: Microsoft)

The most recent Windows update I'm postponing is the .NET Framework 3.5 Service Pack 1 for .NET Framework Assistant 1.0. This is the patch that installed a Firefox extension that initially couldn't be uninstalled without jumping through hoops. Microsoft has subsequently updated the update to make it easier to uninstall.

Unfortunately, unchecking the patch's entry in Windows Update doesn't prevent the system-tray icon and pop-up alert from returning the next time your start your system. Clicking the icon opens Windows Update with the "Important" item you just unchecked rechecked.

Unchecking a Windows Update entry lasts only until the next time Windows starts, which rechecks the option.

(Credit: Microsoft)

To remove the entry from the Windows Update list in Vista, right-click it and choose Hide update. In XP, click Custom on the Microsoft Update or Windows Update screen, uncheck the item, and click Don't show this update again.

Right-click the Windows Update you want to postpone and click Hide update to keep it from generating the available-updates icon.

(Credit: Microsoft)

When you're ready to install the update you just hid, reopen Windows Update or Microsoft Update, and click Restore hidden updates in the left pane. In Vista, check the update you want to unhide and click Restore. If the "Restore hidden updates" option is grayed out in XP, click Custom and then Restore them now under the Important warning. Check the option and choose Restore and Check Again.

Chrome has quickly earned a reputation for being lightweight and fast. It can't offer anything like Firefox's useful extensions—yet. Still, there are plenty of ways to tweak Chrome's default settings to make it work more like you do.

Open to your home page
I never could get used to Chrome's New Tab page, which is the browser's default start page. It shows big thumbnails of several of the sites you've recently visited. Some people will like starting with this minihistory, but I've grown accustomed to seeing my home page when the browser opens.

To change this setting, click the Tools menu (the wrench icon in the top-right corner) and choose Options. Under the Basics tab, select Open this page and enter the URL of your preferred start page.

Set Chrome to open to your preferred start page rather than the New Tab page by changing this setting.

(Credit: Google)

You can also set Chrome to start where it left off by choosing Restore the pages that were open last in the "On startup" section of this dialog box.

Put a Home shortcut on the toolbar
I return to my start page frequently during the day, so I like having a shortcut to that page on the toolbar. Chrome lacks this option by default, but you can return the familiar Home icon to the right of the address bar by selecting Show Home button on the toolbar under the Basics tab of the Toolbar Options dialog box.

Add bookmarks, history, passwords, and search settings from Firefox and IE
Some people have folders and subfolders full of bookmarks, many of which are gathering dust; I've got about a half dozen I return to all the time. Moving them from Firefox and Internet Explorer to Chrome took all of about a second and a half. You can also import your search-engine settings, saved passwords, and browsing history.

Move your bookmarks/favorites, search settings, passwords, and history from Firefox and IE to Chrome.

(Credit: Google)

Open certain downloaded file types automatically
It's probably safer not to let most types of the files you download to run automatically, especially when it comes to EXE files, PDFs, and nearly all media files. But I frequently download Word documents and Excel files from Google Docs and Spreadsheets, among other Web applications, and I prefer that they open without having to be double-clicked.

To set Chrome to open specific types of files automatically after they download, simply click the arrow to the right of the file in the download bar at the bottom of the screen and choose Always open files of this type.

Set specific file types to open automatically after you download them by selecting this option on Chrome's download bar.

(Credit: Google)

Bonus tip: Keep Chrome up-to-date
Chrome updates are pushed to your browser automatically, but there may be an update available that you can apply manually. Click the Tools icon and select About Google Chrome. If you see an Update button, click it to download the latest version. Restart the browser to apply the update.

Four hours. That's how long it took me to prepare my new notebook computer for the workaday world. And that includes restoring all my data files and e-mail.

I've got the process down to 12 steps:

Step 1: Establish a network connection.
My computer is pretty useless without an Internet link. (Well, less useless than it was before Google Gears arrived; more on that in Step 12 below.) I discovered this fact last fall when I was networkless in the wilds of southeastern Maine. Getting on my home's wireless network was a breeze using Vista's Network and Sharing Center. Click "Connect to a network" in the left pane, choose your network, click Connect, enter your network's password, and click Connect again.

I described my search for a solution to a recurring wireless-network problem in a post from last July. Microsoft's Help and Support site offers help with XP wireless-connection glitches and Vista wireless woes.

Step 2: Update Windows.
No matter how recently the machine's version of Windows was installed, there's probably an important security patch--perhaps several--waiting for it on the Microsoft Update site. To download and install it, click Start > All Programs > Windows Update. The Microsoft service will determine whether your system is missing any critical updates.

Step 3: Download Firefox.
It's ironic that the one and only time I'm likely to open Internet Explorer is to download Mozilla's Firefox browser. (Actually, I need to use IE to restore my online data backups; see Step 11 below.) Then I used Firefox to download the Opera and Google Chrome browsers as well. You never know when you're going to need another browser, and they don't cost anything.

Step 4: Download NoScript.
Giorgio Maone's NoScript script-blocking plug-in (donationware) is the one-and-only Firefox add-on I consider mandatory. The program lets you block scripts on a site-by-site and source-by-source basis.

Step 5: Install security software.
Personally, I prefer the convenience and relative simplicity of an all-in-one security suite. However, lots of PC users want to avoid the heavy-handedness of security suites from such big-name vendors as Symantec and McAfee. Choosing best-of-breed antivirus, antispyware, and software-firewall programs gives you more control over your security settings. However, using multiple security utilities increases the chances of a conflicts with Windows.

People tend to have strong opinions about their security software. The fact is, a security configuration that works great on one person's PC will crash and burn someone else's system. You have to experiment to find the right security-software strategy for your machine and tastes.

Step 6: Download and install your bookmarks from Delicious.
Last October, I described how to upload your bookmarks to the Delicious bookmark site. To export your bookmarks from Delicious, click Settings in the top-right corner of the Delicious site, choose Export/Backup Bookmarks in the Bookmarks section, and click Export.

Export your Delicious bookmarks to your new PC via the site's Export options.

(Credit: Delicious)

To add the bookmarks to Firefox, click Bookmarks > Organize Bookmarks > Import and Backup > Import HTML. In the Import HTML wizard, choose From an HTML File, click Next, browse to and select the file you just exported from Delicious, and click Open. Your bookmarks should be back where they belong.

Step 7: Clear out the trialware.
There are plenty of utilities that will help you remove the trialware versions of programs that your PC vendor likely loaded onto your hard drive. I use Piriform's free CCleaner for this and other system-maintenance chores. CCleaner makes it easy to uninstall the adware and other programs your system can do without.

Click Tools in the left pane, choose Uninstall, select the programs you want to remove one at a time, and click Run Uninstaller on the right side of the program window. You can also use CCleaner to pare down the list of apps that start automatically with Windows, among other useful tools in the program.

Step 8: Customize your desktop.
I like an iconless desktop, but that doesn't keep me from having easy access to the items I place on my desktop. I'd rather choose them from a Desktop menu that pops out of the taskbar. To clear the icons from the desktop, right-click anywhere on it, choose View, and deselect Show Desktop Icons.

Now right-click the taskbar, uncheck Lock the Taskbar, and choose Toolbars > Desktop. Drag the Desktop toolbar to the right--toward the notification area (aka the system tray)--until only the word "Desktop" and the double chevron are showing. To reach one of your desktop items, click the double chevron and select it from the menu that pops up.

My next stop is the Web Museum, where I choose my desktop wallpaper. Once you find a painting you like (and that generally matches your desktop dimensions), right-click it and choose Set as Desktop Background (in Firefox). Click Stretch to ensure that the picture will fill your screen. Just be sure you don't violate any copyrights for the artwork you select.

Step 9: Install and update Office (optional).
This is the step I would like to skip, but for now, my work requires that I have Office on my system. Installing Office 2007 from disc is one of the most time-consuming of the 12 steps, in part because you have to install Service Pack 1 via Microsoft Update after the disc installation completes. One of these days....

Step 10: Download your Outlook mail.
I have my ISP e-mail account set to save all messages on the server, so once I create the new account in Outlook, all my mail downloads automatically. Likewise, I use the Flexadex online contact manager, which I described in a post last month. Flexadex lets you export your contacts as a .csv file that you can import to Outlook.

Once you have the .csv file saved locally, open Outlook, click File > Import and Export > Import from another program or file > Next > Comma Separated Values (Windows) > Next. Browse to and select the .csv file, click Next, choose Contacts in the folder tree, click Next again, choose the appropriate fields for the data (if necessary), and click Finish. Your contacts may require a little cleanup, but the process beats relying on Outlook for your contacts backup (in my humble opinion).

Step 11: Download your online data backup.
I use the IDrive online-backup service, which does a good job of backing up my data in the background. To restore a backup, log into your account on the IDrive site (using Internet Explorer--the service doesn't support Firefox, unfortunately), choose Folder Restore, and follow the prompts.

Step 12: Download Google Gears.
I waited a long time for Google's offline component to support Gmail, which finally arrived early last month. The service also lets you work with your Google Docs & Spreadsheets and other Web services without an Internet connection. I'm happy to report that I haven't yet needed offline access to my Gmail account or other online services, but I know it's only a matter of time. With Gears in place, I'll be ready for my next network failure. Well, sort of.

I didn't realize how much I had come to rely on Microsoft Outlook's ability to automatically complete the e-mail addresses I entered in the To:, Cc:, and Bcc: fields until a recent Microsoft Exchange server update at my office wiped out the entries. Of course, one person's convenience is another person's security risk.

Eli Lilly and Co. found this out the hard way last year after a lawyer in the company's employ sent a confidential memo intended for a colleague to a report for the New York Times whose name was similar to the coworker's.

To disable Outlook's address-autocomplete feature, click Tools > Options > E-mail Options (under the Preferences tab) > Advanced E-mail Options. Uncheck "Suggest names while completing To, Cc, and Bcc fields" and click OK three times.

Block Outlook from autocompleting addresses by unchecking this setting in Advanced E-mail Options.

(Credit: Microsoft)

If you're a fan of Outlook's autocomplete feature, you may want to export your autocomplete entries to another PC. Microsoft provides instructions for doing so, though Vista users will need to refer to one of the article's comments to find the location of the .nk2 file they need to export.

But there's a better way: Nirsoft's free NK2View lets you view the entries in this file and export them as a text file, HTML, or XML. You'll find more information about the utility on the NirSoft site.

I approach the Windows Registry the same way I approach my dentist's office. I enter both places only when necessary.

Sometimes, the fastest, most efficient way to make your PC more usable is to venture into the belly of the Windows beast via the Registry Editor. Before you make any Registry changes, create a backup by setting a restore point via System Restore.

Put the brakes on stalled apps
Programs crash: it's a simple fact of PC life. But you don't have to wait for Windows to spin its wheels while it waits for the stuck process to come to life. You can close frozen apps in no time by changing a key value in the Registry.

With your restore point in place, click Start > Run (in XP) or just Start (in Vista), type regedit, and press Enter. Navigate to and select this key:

HKEY_CURRENT_USER\Control Panel\Desktop

In XP, right-click the key AutoEndTasks in the right window and select Modify (or simply double-click the key). In Vista, you may have to create this key by right-clicking in the right pane and choosing New > String Value. Type AutoEndTasks and press Enter. Then double-click the new key. In XP, change the Value data to 1. In Vista, enter a Value data of 1.

Reposition your desktop wallpaper
For years, I've decorated my PC desktops with images of fine art I download from the Web Museum. Unfortunately, the images sometimes are pushed a little too far to one side or the other, cutting off one edge and leaving an unsightly white border on the opposite.

To adjust your wallpaper's placement on the desktop, reopen and select the same Registry key as in the above tip:

HKEY_CURRENT_USER\Control Panel\Desktop

This time, double-click WallpaperOriginX in the right pane, or right-click the key and choose Modify. (If you don't see such a value listed, right-click in the right pane and select New > String Value. Type WallpaperOriginX and press Enter.)

Enter the number of pixels from the left edge you want the image to start and click OK. Now repeat the steps for the WallpaperOriginY key, but enter the number of pixels from the top edge you want the image to appear. You can enter a negative number to move the left or top edge of the image off the screen that number of pixels.

To check your wallpaper's position, right-click the desktop, choose Properties, and click OK or Apply to refresh the screen.

Block programs from appearing on the Start menu's list of frequently used apps
Many people like the way the Start menu lists the programs you access frequently. But you might prefer to keep a program you use from being displayed on the Start menu. To prevent an application from being shown along with other programs you often access, open the Registry Editor as described above, and navigate to and select this key:

HKEY_CLASSES_ROOT\Applications

Select the key corresponding to the executable file for the program you want to keep off the menu. For example, choose the Winword.exe key if you want to exclude Microsoft Word. Right-click in the right pane, choose New > String Value, type NoStartPage, and press Enter.

Bonus tip: As I mentioned above, I keep my trips to the Registry to a minimum, but if you find yourself opening the Registry Editor on a regular basis, create a desktop shortcut that opens the utility. Just right-click the desktop, choose New > Shortcut, enter the path to the Registry Editor executable file (it's probably C:\Windows\regedit.exe), give the shortcut a name, and press Enter to create the shortcut.

Go one step further by adding a keyboard shortcut that opens the utility. To do so, right-click the shortcut you just created and choose Properties. Click in the "Shortcut key" text box under the shortcut tab, enter the key combination of your choice (Ctrl-Alt-R is one possibility), and click OK.