September 12, 2007 9:32 AM PDT

Google denies ownership of users' words

Google has denied suggestions that the terms and conditions for its Google Docs & Spreadsheets service mean that it owns any user's content published in the application.

Google Docs is part of the Google Apps platform, which offers a Web-based calendar, e-mail and document management system, and allows users to publish and share documents. Google recently announced a partnership with global consulting firm Capgemini to promote its services to the corporate sector, which has remained an elusive market for the service.

The controversy centers on Google's use of the word "public" in its terms and conditions for Google Docs.

One clause states, "By submitting, posting or displaying Content on or through Google services which are intended to be available to the members of the public, you grant Google a worldwide, nonexclusive, royalty-free license to reproduce, adapt, modify, publish and distribute such content on Google services for the purpose of displaying, distributing and promoting Google services."

In response to the concerns raised, Google Australia issued a statement, which reads, "We don't claim ownership or control over content in Google Docs & Spreadsheets, whether you're using it as an individual or through Google Apps.

"Read in their entirety, our terms of service ensure that, for documents you expressly choose to share with others, we have the proper license to display those documents to the selected users and format documents properly for different displays. To be clear, Google will not use your documents beyond the scope that you and you alone control. Australians' work documents and (soccer-oriented spreadsheets) are not going to end up shared with anyone unless the user expressly wants them to be!"

Concern about the subject initially was raised in a blog posted on August 28 by ZDNet's Joshua Greenbaum, who said: "I know that user agreements are typically ignored by most users, but anyone in the corporate world who ignores this risks seeing their IP in a Google marketing campaign, or worse." ZDNet is owned by publisher CNET Networks.

A Google Australia representative responded that "CNET wrongly claimed if content was published using Google Docs, that Google had the right to publish that for marketing purposes. We have no right to share or publish that, unless you're intending to publish that yourself."

Public or private?
Matt Asay, general manager of open-source content management vendor Alfresco and a member of the CNET Blog Network, also questioned Google's use of the word "public," suggesting that its interpretation would ultimately be determined during litigation.

"Is it private, if I share (content) with my company?" Asay asked in a blog posted on August 30. "Maybe. Is it private, if I share it with my family? Maybe. It's an open question, and guess who decides? Google (or, ultimately, a court), not you. Why? Because the system doesn't provide a way to define what is private and what is public."

Asay suggested that rather than amending its terms and conditions, Google should offer users a "make this public" option in the interface to ensure that the intended meaning of public and private is communicated.

David Vaile, executive director at the Cyberspace Law and Policy Centre at the University of New South Wales, Australia, said Google should give a clear and explicit definition of what is "public," and also offer an interface that lets users control the attribute on a page-by-page basis and reminds them of this status.

Highlighting potential for the term "public" to be contested, Vaile said it can be construed in different ways, depending on the legal context. For example, in a defamation case, for it to be deemed "public," only one other person needs to hear of it or become aware of it. "It doesn't necessarily need to be in a public place, but it is beyond you and the subject you were referring to."

However, Vaile said Google should be credited for its attempt to set out the terms and conditions in plain English.

"A lot (of terms-and-conditions statements) are by lawyers, for lawyers, aimed at litigation rather than communication. You have to give people credit for dealing with a difficult problem--to be clear yet specific enough to cover all the possibilities," Vaile said.

On the other hand, Vaile said Google offers two sets of terms and conditions--a universal set and another for its Google Docs service.

"There seems to be some disconnect between Google's universal terms and that for Google Docs," he noted. "As a question of contractual interpretation, there's some serious legal confusion whether Google's terms of service are meant to be read together or whether the Google Docs terms are meant to read separately...By having two identically named documents, you've created legal confusion, and it breaks best software practice by having multiple documents."

Liam Tung of ZDNet Australia reported from Sydney.

See more CNET content tagged:
Google Docs, Google Inc., Google Apps, ownership, spreadsheet


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LogoWorks has similar language which is now owned by HP has similar language in their contract. LogoWorks creates logos; a key component to a company's identity and IP.
Posted by BlueSkyCA (2 comments )
Reply Link Flag
I was going to use Google's free services thinking that free is a great deal. Boy was I wrong! Thank God CNet was able to cast enough fear, uncertainty and doubt on the pure evil that is Google and the collection of free Google services.

I'll talk my company into paying $500 a copy for MS Office to avoid Google claiming ownership of my private documents!
Posted by Fat Drunk and Stupid (32 comments )
Reply Link Flag
He he
Good one!

The CNet story must have been sponsored by Microsoft.

Posted by t8 (3716 comments )
Link Flag
Boohoo time for me to drop google docs
I just started using google spreadsheet since I don't want to dole out hundreds of dollars to microsoft and my needs are extremely simple. This concerns me enough that I'll try out a different free spreadsheet program. There are so many free options out there I don't know why google would give peoople a reason to switch over the one of them.
Posted by andyt13 (7 comments )
Reply Link Flag
Yeah right
As if Google would publish a private doc or spreadsheet or any file from one of their users without consent.

They wouldn't be that stupid, coz they would ruin their reputation over night and for what gain?
Posted by t8 (3716 comments )
Reply Link Flag
Google will own your words
Despite their protestations to the contrary Google's terms give
them the right to take your work as their own and there would be
nothing you could do about i even if you ever found out about it.

If their protestations actually were serious they would define their
terms fully and provide an opt in clause.
Posted by Newspeak finder (79 comments )
Reply Link Flag
Extreme Evil Empire
Your every words finally log by yourself into the google "search" database.....
Posted by X-C3PO (126 comments )
Reply Link Flag

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